Section C should only be completed if the user undertaking uses the workstation sheet as a registration document for the temporary worker's induction.
In this case, the person in charge of the induction completes section C of the workstation sheet, notes the date and signs it.
This has to be done by a member of the hierarchical line designated by the user undertaking as the person in charge of induction.
In accordance with the legislation on well-being at work, each temporary worker must be given a welcoming moment during which the user undertaking provides the information and instructions necessary to carry out the work safely.
To prove that the reception has been carried out, the user undertaking must register the induction in a document. When welcoming temporary workers, the user undertaking can either use an internal document (for example, the one he uses for all new workers in his company) or use section C of the workstation sheet.
No. It is the sole responsibility of the user undertaking to complete the workstation sheet and submit it to the temporary work agency. It is up to him/her, on the basis of a risk assessment at the position/function/workstation to be assigned, to determine the content of the workstation sheet and the prevention measures to guarantee safety at the workstation.
The user undertaking always completes Section A of the workstation sheet.
The temporary work agency always completes Section B.
The user undertaking completes Section C if the workstation sheet is used as a welcome document.
It is always the user undertaking's responsibility to complete the workstation sheet.
As a temporary work agency, you can inform user undertakings of the available tools, such as pi websites or other information sources, or advise the user undertaking to seek help from its PPW external service, for example.
Under no circumstances can the temporary work agency take the place of the user undertaking and complete the workstation sheet in its place
The workstation sheet is not only a legally required document. Above all, it is a very important means of communication. It allows the user undertaking to communicate to the temporary work agency the requirements and all the health risks related to the workstation.
On the basis of the information provided, the agency may select the appropriate candidate. In addition, thanks to the workstation sheet, the occupational physician will be able to carry out a health examination adapted to the risks involved.
As for the temporary worker, he receives relevant information on risks and preventive measures in relation to his future job.
According to the legislation on well-being at work, the user undertaking is required to ensure that the temporary worker has adequate safety shoes if the risk assessment shows that they are necessary for this workstation.
In some cases, the temporary work agency concludes a contractual agreement with the user undertaking in which it is agreed that the agency will provide the temporary worker with the safety shoes. In this case, it is of course very important that the agency provides the appropriate safety shoes for the types of risks. The type of safety shoes must therefore be indicated on the workstation sheet (S1, S2, S3, etc.) as well as other relevant information (e. g. high or low shoes).
Even if such a contractual agreement is concluded, it is up to the user undertaking to ensure that the temporary worker has and wears the right type of safety shoes.
The legislation on well-being at work does not give any indication on the language of the workstation sheet. You can adopt the language rules for social documents.
Keep in mind, however, that the workstation sheet is a means of communication. It is important that all parties involved (user undertaking, temporary work agency, occupational physician and temporary worker) understand the information contained in the document.
This does not necessarily mean that a temporary worker must, by definition, receive a workstation sheet in his or her own language. The temporary work agency can, for example, ensure that the temporary worker is well informed about the content of the workstation sheet by providing him with information in a language he understands.
PI offers templates in several languages. Drawings or icons can also be used as a support. In addition, clear indications on the professional terminology used on the workstation sheet can guarantee that the temporary worker is, from the start, better equipped to work safely.
If the tasks and associated risks change, the user undertaking must adjust the workstation sheet.
It is prohibited to employ a temporary worker at a different workstation (or function) when it involves risks other than those mentioned on the workstation sheet (Code, art. X.2-18).
It is important that the communication and agreements between the temporary work agency and the user undertaking are clear on this subject.
The temporary worker must be informed that he can only perform the tasks mentioned on the workstation sheet. If these tasks are modified, he/she must inform the user undertaking and/or the temporary work agency.
Yes, a self-employed worker must draw up a workstation sheet for the temporary worker he wishes to occupy if there are health risks related to the workstation he will be appointed to.
As soon as a temporary worker is hired, the self-employed worker is considered - under the legislation on well-being at work - as the de facto employer of the temporary worker. Therefore, like all employers, he is required to comply with legislation on well-being at work. This implies, inter alia, the obligation to carry out a risk assessment of the workstation in question. The self-employed worker must also be affiliated with a PPW external service. Its external service will thus be able to help him in carrying out the risk assessment. If the risk assessment shows that there are health risks at the workstation concerned, a workstation sheet is mandatory.
No. A user undertaking must carry out a risk assessment for all workstations, including those occupied by its permanent workers. It must regularly update this risk assessment as part of the "dynamic risk management system" provided for by the regulations.
Risk assessment is carried out at different levels: at the level of the organization as a whole, at the level of each group of workstations or functions and at the level of the individual.
If the user undertaking wishes to occupy a temporary worker in a specific existing position, it establishes a workstation sheet on the basis of the risk assessment already carried out for that position. The existing information allows it to easily fill out a workstation sheet.
