Like all workers, temporary workers must be protected from exposure to hazards and risks in the workplace. In order to ensure their safety and health at work, the user undertaking must carry out a risk assessment for all workstations and functions
This risk assessment is the first step in developing a workstation sheet.
The library contains factual background information that is useful to user undertakings and temporary work agencies. This information is intended to help you develop the workstation sheet and to improve the health, safety and well-being of temporary workers.
PI-F's documents are technical documents relating to certain workstations or functions frequently held by temporary workers. They provide useful information for working safely in these positions and can be an aid in developing the workstation sheet.
External resources refer to external websites that provide general, relevant and reliable information on risks, prevention measures and well-being at work. They can also be an aid to properly fill out workstation sheets.
Tooltips boxes (as the mouse moves over the fields to complete) guide you step by step.
Consult this checklist of items to have on hand in order to be able to fill in the workstation sheet optimally.
Be careful: The online completion does not allow the data encoded in the form to be saved if you close the page before finishing it fully. Indeed, if you close the web page before completing the form completely, the data already encoded may be lost due to the erasing of your temp-files (depending on which browser you’re using and how it is configured). A * means that this field/box is mandatory. If this required field is not applicable, please indicate “not applicable” or “none”.
The Temporary Workstation Sheet (TWS) is a mandatory form - legally - for all workstations for temporary workers for whom a prior health assessment is required (link in French). However, its use for all types of positions is greatly encouraged by PI.
It is up to the user undertaking (the company that employs the temporary worker) to complete this form (Section A). This is not the responsibility of the temporary work agency.
It must be properly and completely filled out.
User undertakings will find here: some practical tips for filling out the workstation sheet quickly and efficiently; temporary work agencies; points of concern for verification and proper use of the sheet.
The legal basis for the "workstation sheet" can be found in Chapter II of the "Belgian Code of Well-being at Work X.2. Temporary work" specifically in Articles X.2.3 to X.2.5 of the Code and Appendix X.2-1 of the Code. Below is the official text of the workplace wellness legislation.
Do remember that it is the Belgian legislation that is summarized here.
There is a unique code for each health risk to which a worker/temporary worker may be exposed.
The user undertaking indicates the codes on the workstation sheet corresponding to the risks present at the workstation. It is essential that the codes are correctly identified because they allow the occupational physician to carry out a health evaluation adapted to the work situation.
Temporary work agencies also use these codes. These are one of the elements of the identification number of the workstation sheet. This number is used by temporary work agencies to search the PI-M Centralized Database to check if the candidate selected for a position already has a valid medical aptitude report for the specified risks.
Health risk codes relevant to the work situation are therefore the guarantee of effective communication between the user undertaking, the temporary work agency and the occupational physician.
At the request of the temporary work sector and the social partners, PI has developed a centralized database containing the results of the health assessments of each temporary worker subject to health surveillance.
The centralized database is called PI-M. "PI" refers to Prevention and Interim, "M" refers to "Medical Fitness".
This centralized database, created in January 2016, is accessible via the website http://www.pi-m.be. PI is responsible for managing the database.
The confidentiality of data relating to temporary agency workers recorded in the centralized database shall be strictly respected.