The Workstation Sheet: an important communication tool

There is a unique code for each health risk to which a worker/temporary worker may be exposed.

The user undertaking indicates the codes on the workstation sheet corresponding to the risks present at the workstation. It is essential that the codes are correctly identified because they allow the occupational physician to carry out a health evaluation adapted to the work situation.

Temporary work agencies also use these codes. These are one of the elements of the identification number of the workstation sheet. This number is used by temporary work agencies to search the PI-M Centralized Database to check if the candidate selected for a position already has a valid medical aptitude report for the specified risks.

Health risk codes relevant to the work situation are therefore the guarantee of effective communication between the user undertaking, the temporary work agency and the occupational physician.

Health risk codes

A workstation sheet is mandatory for each workstation for which health surveillance is required. This applies to temporary workers exposed to at least one of the following health risks:

- Workers performing a safety function

- Workers in a position with increased vigilance

- Workers exposed to well-defined risks, such as noise, manual load handling, night work and shift work, chemical agents, biological agents, psychosocial risks, etc.

At his workstation, a temporary worker may be exposed simultaneously to several health risks. He may only start working if he has been declared medically fit for all health risks in that position by an occupational physician=> medical officer.

There is a code assigned to each of the health risks. These codes are set out in a ministerial   order (MO June 9th 2010). The full list of codes can be found here.

It is the user undertaking's responsibility to correctly identify the health risks at a particular workstation. Risk assessment allows the user not only to identify but also to assess the level of risk and thus determine the prevention measures to be taken. The identified risks are mentioned on the workstation sheet using the corresponding codes.

The codes mentioned on the workstation sheet allow occupational physicians to carry out the relevant examinations during the preliminary health assessment. Indeed, medical examinations will not be the same for a worker employed in a safety position and for a worker employed in a shift work environment or a job requiring load handling.

Occupational physicians are therefore informed in advance, through the codes, of the nature of the preliminary health assessment to be carried out. In addition, the codes are used in order to acquire statistics that external prevention services are required to publish in their annual reports.

Health risk codes are also very useful for temporary work agencies. These codes are one of the elements of the identification number of the workstation sheet. With the help of this number, they check the medical fitness of a temporary worker in the PI-M Centralized Database and can, if necessary, request an appropriate health assessment for the worker from their external prevention service.

For more information on health surveillance and the division of tasks between the user undertaking and the temporary work agency, click here.

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Codes frequently used in the temporary sector

The PI-M Centralized Database provides an accurate global picture of all the health risks to which temporary workers in the temporary sector are exposed. This global analysis is carried out with strict respect for the privacy of temporary workers.

The most frequent health risks are:

Health Risk Codes Table

Discover the statistics on health risks in the temporary sector by clicking here

The PI form template includes the most common health risks and their corresponding unique codes.


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Tips for selecting the right code

Do not use "in-house" codes (user-specific or external service specific). In order not to create confusion, always use the official codes set by the ministerial order of June 9th 2010

Avoid general codes as much as possible, such as 1202 (noise), 1133 (effects), 1134 (exposure). They can lead PPW external services to carry out overly in-depth health assessments. This way, you also prevent external services from changing overly general codes into a specific code on their own initiative. In addition, these general codes significantly reduce the efficiency of the search in the PI-M Centralized Database.

For several common health risks, the scope of the health assessment is similar. This is the case for the risks related to "manual load handling" (2022), "ergonomic load" (2026) and "monotonous and repetitive work" (2023). The PPW external services therefore regularly use these codes together. When searching the PI-M Centralized Database, it may be useful for temporary work agencies to double-check these different codes to increase the chances of a positive result.

About "noise exposure", 4 different codes are possible: a general code 1202 and more specific codes 1203, 1204 and 1205. Each code corresponds to a specific health assessment and a duration of medical fitness depending on the intensity of the noise.

Avoid using the general code 1202. Prefer the code most appropriate to the work situation on the workstation sheet. A person medically fit for a position where noise exposure more intense (code 1205) will also be medically fit for a position where noise exposure is lower (code 1203). Consultants in Temporary work agencies can take this into account when searching the PI-M Centralized Database.

Do not confuse health risks with general accident risks such as falls, cuts, crushing, burns, etc. Separate these 2 types of risks on the workstation sheet.

Make sure that the health risk is relevant.

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