Risk assessment: the key step in the establishing of the workstation sheet

Adapting the workstation sheet

No. In addition to the workstation sheet, the temporary work agency will inform the user undertaking whether extra measures have been taken to combat Covid-19.

The workstation sheet is a standard document based on Codex Annex X.2-1 "Temporary work" and is only intended for communicating the preventive measures for health and safety risks at workstations that require prior health surveillance by an occupational health physician (e.g. safety function, position with increased vigilance, shift work, etc.).

The additional Corona measures that every employer must provide today are in place for the protection of general public health and go beyond the " workstation sheet " as such. It is a general corona policy of the user undertaking-employer that is separate from the "workstation sheet" and applies to all employees, all visitors and third parties who come to his or her company.

As with the "Belgian Code of Well-being at Work" , when taking the appropriate measures against Covid-19, the user undertaking is responsible for compliance with it among its permanent and temporary workers.

PI makes some tools available in its toolboxCovid-19 to facilitate the exchange of information about the Corona measures. (Only in dutch en french for the moment)

    Checklist for the temporary work agency (Only in dutch en french for the moment)
    Checklist Induction (by user undertaking) (Only in dutch en french for the moment)
    Checklist for the temporary worker

More information can be found in the PI tool Covid-19

Induction of the temporary worker


The temporary work agency must provide the temporary worker with a fully completed copy of the workstation sheet. Belgian Code of Well-being at Work (Codex art. X.2-5§2) does not specify how this should be done. This can be done on paper or digitally.

It is important for the temporary work agency to be able to prove that it has provided the temporary worker with a copy of the workstation sheet.

It is a code of good practice for a temporary work agency to explain the workstation sheet to the temporary worker in an adequate manner.

The completion/establishing of the workstation sheet

The temporary work agency can never replace the user undertaking and carry out the risk assessment of the workstation in its place. However, she must take a critical look at the workstation sheet.

How? For example, by way of ensuring that all fields have been filled out, that there are no obvious inconsistencies such as the absence of a “safety position” indication for a forklift operator, etc.

The mention of the dates of the advice of the prevention advisor, the occupational physician and the PPW committee is a good indicator of the quality of the workstation sheet. It shows that the user undertaking has discussed the results of the workstation risk assessment and has drawn up the workstation sheet in accordance with the existing legislation.

Signature on the workstation sheet

The only signature required by the legislation on well-being at work on the workstation sheet (Code X.2) is that of the person in charge at reception (section C of the workstation sheet) and only when the workstation sheet is used as the temporary worker's induction registration document.

However, it is possible that temporary work agencies and/or user undertakings have integrated the use of a signature into their internal procedures. For example, an internal procedure may provide that the user undertaking signs section A or that the temporary worker is asked to sign the workstation sheet when he or she is received.

The completion/establishing of the workstation sheet

According to the legislation on well-being at work, the user undertaking is required to ensure that the temporary worker has adequate safety shoes if the risk assessment shows that they are necessary for this workstation.

In some cases, the temporary work agency concludes a contractual agreement with the user undertaking in which it is agreed that the agency will provide the temporary worker with the safety shoes. In this case, it is of course very important that the agency provides the appropriate safety shoes for the types of risks. The type of safety shoes must therefore be indicated on the workstation sheet (S1, S2, S3, etc.) as well as other relevant information (e. g. high or low shoes).

Even if such a contractual agreement is concluded, it is up to the user undertaking to ensure that the temporary worker has and wears the right type of safety shoes.

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